PROTOCOL

Guidance on protocol in respect of The High Sheriff of East Sussex

 1.    Introduction

The purpose of this note is to offer guidance on matters of precedence and ceremonial issues where the High Sheriff is invited in her official capacity and where a member of the Royal Family will not be in attendance nor HM Lord-Lieutenant.

2.    The Sovereign’s Representative in the County of East Sussex and the City of Brighton & Hove

The chief representative of the Sovereign in the County is the Lord-Lieutenant. The High Sheriff is also a representative of the Sovereign and takes precedence within East Sussex and Brighton & Hove over all but the Lord-Lieutenant (or a Deputy if a Deputy Lieutenant attends in place of the Lord-Lieutenant). The High Sheriff cedes precedence as a matter of etiquette to the Mayor of a town in which an event is taking place.

 3.    How to address the High Sheriff

The correct mode of address when speaking to the High Sheriff is ‘High Sheriff’. At an informal event, after an initial greeting she may later be addressed by her name, ie Mrs King. When introducing the High Sheriff, she should be referred to by her title, e.g., ‘We are delighted to have the High Sheriff, Jane King, with us’.

When a formal introduction or speech is made, the High Sheriff is the first person to be referred to.

To address the High Sheriff in writing, the following is customary:

Mrs Jane King, High Sheriff of East Sussex

Dear High Sheriff

 4.    Arrival of the High Sheriff at an event

The High Sheriff will endeavour to arrive precisely as requested. It is customary to have someone to greet her on arrival and for the High Sheriff to be the last person to arrive at a formal event.

 5.    Departure of the High Sheriff from an event

The High Sheriff will leave when appropriate. It is customary for someone to escort the High Sheriff from the venue and for the High Sheriff to be the first person to leave a formal event.

 6.    Press releases

The High Sheriff is happy for a press release to be issued by an organisation inviting her to an event but no commercial attachment should be made of any kind, save perhaps for the name of a sponsor if the event is sponsored by a commercial organisation.

 7.    Fund raising activity

The High Sheriff does not promote any fund-raising activity and is not involved in politics.